Check the GDPR compliance of your registration form

The essential principles for a compliant form

Key points • Clear and explicit consent for each use of data • Transparency regarding the purpose of processing and storage • Easy option to withdraw consent • Fields reduced to the bare minimum required for a hotel website

Before submitting your registration form, it is essential to ensure that it complies with GDPR regulations. This compliance is not only a legal obligation, but also a key element in building trust with your visitors and future customers. A compliant form protects your establishment against legal risks while improving the user experience.

Your form is likely compliant if the points below are met. Check them step by step.

Check for the presence of explicit consent

The GDPR requires that each user give clear and voluntary consent for the use of their data.

A compliant registration form must include: • A checkbox that is not pre-checked • Clear text indicating the purpose of the registration (newsletter, exclusive offers, hotel news, etc.) • A statement that the user can withdraw their consent at any time

💡 Tip: Avoid grouping items together. For example, newsletters and promotional offers should be separated if their purposes are different.

Display transparent and understandable information

You must specify what the data will be used for and where the user can view your rules.

Include: • A link to your privacy policy • A sentence stating the purpose of the data collected (e.g., receiving a newsletter) • The name of your institution as the data controller

💡 Tip: The text should be short, clear, and free of legal jargon. Aim for immediate comprehension.

Collect only the necessary data

The GDPR mandates data minimization. A hotel form should generally only ask for: • Email address • First name (optional) • Preferred language (optional)

Avoid unnecessary requests such as postal address or telephone number for a simple newsletter.

Provide a simple withdrawal option

Your registration must state that the user can: • Easily unsubscribe via a link in each email • Contact you to withdraw their consent or delete their data

💡 Tip: Specify “You can unsubscribe at any time via the link in our emails.”

Verify that data storage is secure

Ensure that the platform through which your data passes: • Complies with European standards • Stores data securely • Does not carry out non-compliant transfers outside the EU

If you are using a third-party tool, check its compliance policy and hosting.

Conclusion

Your registration form complies with the GDPR if it obtains explicit consent, clearly informs the user, collects only the essential data, and allows for easy withdrawal. This compliance strengthens the trust of your visitors and enhances the professional image of your hotel online.