How to manage expired or automatically archived content

Why manage expired content?

Key points • Expired content harms user experience and SEO • Automated management simplifies the work of hotel teams • CMS fields and dynamic filters enable intelligent archiving

Managing expired or archived content is essential for a dynamic hotel website. Past offers, ended events, or more relevant news shouldn't clutter your main pages. A good archiving strategy ensures clear navigation and maintains a professional image for your establishment.

The first step is to properly structure your CMS collection. Make sure you have a Date field, such as “End Date,” “Expiry Date,” or “Validity End Date.” This field will automatically identify expired content. Also add a Boolean field or an “Archived” checkbox if you want to manage certain cases manually.

Next, go to the page or section of your site that displays the list of content: offers, news, events, etc. Select the Collection List that generates the display and apply a dynamic filter. The most common filter is to only display items whose "End Date" is greater than or equal to today's date. This way, expired content automatically disappears from the list.

💡 Tip: Combine a date filter with chronological sorting to display the most recent offers or upcoming events first.

For content you wish to keep but no longer display publicly (archives), you can add a filter based on your "Archived" boolean field. By displaying only the elements where this field is disabled, you preserve your content internally while cleaning up the visible part of your hotel website.

If you have a dedicated archive page, create a second Collection List filtered in reverse, this time displaying expired items or items marked as "Archived". This allows you to maintain an accessible record, useful for the blog or hotel news.

Another solution is to create an automation through your back office. When the current date passes the end date of a piece of content, you can automatically update its status. This type of automation can significantly reduce your workload when managing dozens of offers or seasonal events.

Finally, remember to regularly check the structure of your content. Incomplete or incorrectly filled fields, such as a missing or incorrect date, can prevent an item from disappearing as intended.

Conclusion

Automatically managing expired or archived content is a simple yet essential step to maintaining a clean, relevant, and high-performing hotel website. Thanks to date fields, dynamic filters, and potential automations, your pages always remain up-to-date.