How to update multiple CMS entries at once?
Why modify multiple entries simultaneously?
Key points • Bulk updates save valuable time • They ensure editorial consistency across your entire hotel website • Some actions still need to be performed item by item depending on the fields
Updating multiple CMS entries simultaneously is a common necessity when you need to adjust rates, categories, images, dates, or tags for a group of items, offers, or rooms at the same time. While your hotel website may offer advanced dynamic content management, some actions must be performed individually, while others can be streamlined through proper organization.
To begin, it's important to understand that CMS collections don't have a built-in "bulk edit" function. You can't select multiple items and apply a change to them simultaneously. However, several methods can efficiently speed up the process.
The first method involves using a structured external file, such as an Excel spreadsheet or Google Sheets, in which you centralize the information to be modified. Once your data is well organized, you can open each CMS item and copy and paste the new values quickly and consistently.
💡 Tip: Prepare a table with a column for each relevant CMS field. This allows you to process changes sequentially without risk of error.
If you need to modify repetitive fields such as a category, tag, expiration date, or boolean field, you can speed up your work by using a filter in the Collection List to display only the relevant items. This allows you to open the items in a logical order and standardize the changes.
For more complex content, some environments allow the use of external APIs or scripts. If your technical ecosystem permits, these scripts can automatically update a set of items based on a CSV file or Google Sheets. This method, however, requires technical intervention.
Another solution is to duplicate a template item and then replace only a few fields. This approach works particularly well if several new pieces of content need to be created with a similar structure.
If your goal is to hide multiple items, you can quickly change their status to draft or archive them one by one. This process is fast and avoids unnecessary changes to the details of each record.
Finally, when planning regular bulk updates (seasonal offers, monthly rates, multilingual news), adopt a more flexible CMS structure from the outset: standardized fields, naming conventions, and well-defined categories. This will significantly reduce maintenance time.
Conclusion
Even though bulk updates aren't natively automated, you can easily speed up the process by structuring your data, filtering your items, using templates, or integrating updates via API where possible. With good organization, your hotel website remains consistent, clear, and easy to maintain.