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How to add a link to a PDF document on your hotel website

Make your documents available in one click

Key points • Import a PDF correctly into your library • Create a link to the document from the Editor • Check that it opens in a new tab for a better user experience • Optimize the file name for a professional look

Adding a link to a PDF document is very useful for sharing a brochure, restaurant menu, spa price list, or event presentation. The process is simple, but it requires following certain steps to ensure reliable, fast, and consistent display across all pages of your hotel website.

Here's how to do it effectively.

Import the PDF into your media library

Before creating a link, you must upload the document. To do this:

  1. Open the Editor from your published site.
  2. Click on Login to access your editing interface.
  3. Open the media library.
  4. Upload the PDF file.
  5. Ensure the file name is clear and professional (e.g., brochure-hotel-2025.pdf).

💡 Tip: Avoid files that are too large: ideally less than 3 MB to ensure smooth loading.

Retrieve the PDF URL

Once the PDF is imported: • Click on the file in the media library. • Copy the provided URL. This is the address you will use to create a link in your text or button.

Add the link from the Editor

To insert the link:

  1. Select the text or button where you want to add the link.
  2. Click on the Link icon.
  3. Paste the PDF URL into the provided field.
  4. Enable the "Open in a new tab" option to prevent visitors from leaving your site.
  5. Publish the page.

💡 Best practice: Use explicit text such as “Download the brochure”, “View the restaurant menu” or “Consult our PDF”.

Check the display on mobile and desktop

Some browsers or phones don't open PDFs the same way. Test: • On a computer (Chrome, Safari, Firefox) • On a mobile device (iPhone and Android) • From the page where you added the link. Verify that the document opens correctly, without errors or unwanted automatic downloads.

Correct display problems if necessary

If the PDF does not open correctly, the most frequent causes are: • The file was not published after import • The URL was not pasted completely • The PDF was moved or replaced after the link was created • The file name contains special characters (recommended: letters, numbers, hyphens)

In this case, delete the link, re-import the file and start the operation again properly.

Optimize the user experience

For a premium display: • Avoid overly long or large PDFs • Add a short description just before the link • Use a clear button for better engagement • Check consistency between your PDFs (colors, fonts, hotel branding)

Conclusion

Adding a link to a PDF document on your hotel website is quick and easy. Simply upload the file, copy its URL, and insert it as a link in the editor. By following these best practices, you ensure a smooth, professional experience tailored to your visitors' needs.